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By STMA Staff

Athletics and parks and recreation departments have not been immune to deteriorating economic conditions over the past several years. In many cases, the biggest expense for athletic departments and facilities is the staff. Members of the STMA are identifying a number of innovative ways to cut back on these labor costs while at the same time avoiding layoffs and maintaining playing surfaces at a high level.

"Our members are implementing a number of different tactics when it comes to labor, including splitting shifts, switching full-time positions to seasonal positions, contracting out services and recruiting more volunteers," said STMA CEO, Kim Heck.

Some turf managers are employing staggered work weeks as an alternative to overtime for hourly employees. The work week may start on a different day for each employee. For instance, if the workload is heavier at the end of the week, the work week may start on Thursday and run through Wednesday, meaning employees would work longer hours on Thursday and Friday, while still maintaining the 40-hour maximum in a week. By staggering employees' schedules throughout the week it is easier to make certain all of the maintenance tasks are covered.

Contracting out services may be a less costly option due to equipment costs or wages and benefits associated with hourly employees. This will also allow staff to focus on other tasks with some duties being handled from the outside.

Recruiting volunteers has been another key strategy in combating the current state of the economy. Turf managers are utilizing individual volunteers as well as groups from the community.

At some schools, the athletic teams are becoming more involved by helping rake baseball and softball fields when necessary. In addition to athletic teams pitching in, turf programs on the high school and college levels may also contribute to assisting in field maintenance. This affords learning and community service opportunities for students in turf programs.

Whatever tactic is implemented in regards to volunteers, turf managers and athletic administrators must consider how much freedom is given to volunteers. Their idea of helping may turn into a maintenance or facility nightmare.

Heck adds that communicating effectively is one of the key factors in handling these tough times. "It's important to always keep lines of communication open between staff, coaches and administrators. Listen to those around you and always be educated about your budget."

Sports Turf Managers Association is the professional association for sports turf managers from around the world. More than 2,500 sports turf professionals, as well as members from educational institutions and commercial affiliates, make up the not-for-profit, international organization. For additional information on the STMA call (800) 323-3875 or consult their Web site at www.stma.org.